Privacy Policy

www.hiringwizard.co.uk is owned by Hiring Wizard Limited (‘we’, “our” or ‘us’), registered in England & Wales with company number 10174363.

Our registered office is 18 Old Market Place, Altrincham, Cheshire, United Kingdom, WA14 4DF. We are a registered data controller with the Information Commissioners Office. Our data protection registration number is ZA264188

Protecting your personal information and privacy is very important to us. We are fully committed to ensuring that we conduct our business at all times in accordance with data protection laws (GDPR legislation) and all applicable regulations. All Hiring Wizard employees are trained in safeguarding your personal data and are bound by obligations of confidentiality.

This privacy policy outlines the personal data that we collect, why it is collected and what we do with it thereafter.

The Information That We Collect

The personal information we collect may be provided by you (for example, through your application to job adverts listed by Hiring Wizard) or may be obtained through third parties where we have a legitimate business interest to do so.

We may collect the following personal information from you in order to facilitate the recruitment process on behalf of our clients;

  • Name
  • Phone Number
  • Address
  • Email address
  • Work History
  • Education & Qualifications
  • Any other information that you include on your CV or cover letter in your application.

Hiring Wizard Limited will never request or store any sensitive personal information.

Why We Collect This Information

Your information is collected in order to help facilitate the recruitment process on behalf of our clients and to ensure that we can provide you with the best service possible. Your personal information is used to ensure you can be correctly & accurately identified and that your data can be managed securely and effectively. The processing of this personal information may also help to detect and prevent fraud.

When We May Contact You

We will never send unsolicited e-mails for services or updates that are not directly relevant to you. We will only use your information to contact you where you have given your consent or where we have a legitimate business interest to do so.

We may e-mail you in response to your application to vacancies being managed by Hiring Wizard, on behalf of our clients. These e-mails may be to confirm your application or to notify you of the next step in the recruitment process. If you wish to stop receiving these e-mails, please contact us on info@hiringwizard.co.uk. If you wish to remove yourself from the application process after sending us your details, please call us on 0161 696 8899 as soon as possible.

Cookies

Cookies are small files that are stored onto your computer when you visit pages on a website. We use cookies to recognise visitors to our site and understand their activity. These cookies may provide us with information from your device such as:

  • Your activity on our site
  • Browser
  • Operating System
  • IP address
  • Location

This information is processed strictly internally to measure our website performance and improve our users’ experience. This data will never be shared with any third parties for marketing or any other purpose.

It is not required to allow cookies when you first visit our site and most browsers will allow you to refuse to accept the use of cookies. However, deleting cookies can prevent you from using all of the features on our website and may have a negative impact on your experience of the website.

Who We Might Share Your Information With

Hiring Wizard Limited may disclose your personal information to any of our employees or suppliers only as reasonably necessary for the purposes set out in this policy.

We will share your personal information with our trusted third party software provider, Logic Melon, who help us to facilitate our service to candidates and to the client that you have applied to. Logic Melon are the Data Processor and agree to never process your data other than as required to facilitate the recruitment process of Hiring Wizard and our clients.

If you have applied to a vacancy being managed by Hiring Wizard, your information will be passed to the hiring company that you applied to. Upon receipt of that information, the hiring company will become the joint data controller, along with Hiring Wizard Ltd and their use of your data will be governed by their own privacy policy.

Your data will never be shared with third parties for the purposes of marketing.

How We Store Your Information

All personal information that we collect is stored on secure, password encrypted servers. The companies we work with are usually located in the European Economic Area (EEA) but on occasion we may also work outside of the EEA. We will never transfer any data outside of the EEA unless there are appropriate safeguards and an adequate level of protection for any data that is shared. We will notify you before sharing your information with any company outside the EEA.

We have taken reasonable technical and organisational precautions to prevent the misuse of your data, however you acknowledge that the use of the internet is not entirely secure and we cannot guarantee the security and integrity of any personal data that is transferred from you or to you in this way.

To protect your computers and devices against fraud, identity theft and viruses please visit www.getsafeonline.org. Get Safe Online is supported by HM Government

How Long We Store Your Information For

We will only retain your information for as long as necessary to facilitate the recruitment process or as long as we are required to by law (for example, if any documents we hold are relevant to any ongoing or prospective legal proceedings). Some personal data must be retained in order to protect the company’s interests, comply with regulatory requirements, preserve evidence and generally conform to good business practices.

We regularly check the data that we hold and completely remove any data that we no longer need to meet Hiring Wizard business requirements. We retain different types of data for different lengths of time. For clients and candidates, we hold personal information over the following time scales:

  • Clients – Unless you give us explicit permission to store for longer, we may hold clients’ personal information for up to 3 years from the date you last used our services. After this period has lapsed, this personal data is deleted.
  • Candidates – Unless you give us your explicit permission to store for longer, we may hold personal information of candidates for up to 9 months following the date of last contact. After this period has lapsed, this personal data is deleted.

Your Rights

The following are your rights regarding the storage and processing of your personal information as a data subject by Hiring Wizard;

  • The right to request access to the personal data that we hold about you;
  • The right to request rectification of the personal data that we hold about you;
  • The right to request erasure of the personal data that we hold about you;
  • The right to request restriction of processing about you;
  • The right to object to processing
  • The right to data portability.

You also have the right to object to automated decision making and profiling, however Hiring Wizard do not carry out any automated decision making or profiling.

Contact us

Should you wish to exercise any of these rights or for any further information, please contact:

Hiring Wizard Data Protection Officer
18 Old Market Place
Altrincham
Cheshire
United Kingdom
WA14 4DF

You can also e-mail our DPO on info@hiringwizard.co.uk or, for further information, please call the Hiring Wizard office on 0161 696 8899. We aim to respond to all subject access requests within one calendar month.

This privacy policy is regularly reviewed and may be updated occasionally or as required to ensure full compliance with the GDPR legislation. We encourage that you check back at frequently to find any changes or updates to the policy.